Motivation Letter Editing Service

Motivation Letter: How to Structure the Document

A motivation letter can be the deciding factor when getting an internship position, scholarship, or being accepted into a specific course. This is because other qualified individuals will also be vying for the same spot. As a result, the letter has to be personalized and make a lasting first impression.

The problem is that the document might look simple yet take days or even weeks to compose high-quality content. It gets even more complicated because the content varies depending on the purpose of your application. Without a motivation letter editor checking your document, you might end up including the wrong information or, worse, failing to include crucial text.

Besides, the way you structure your content is key in boosting the success of your application. To help you out, we have compiled this comprehensive but straightforward-to-follow post that guides young scholars on the correct way to structure a motivation letter.

The Standard Motivation Letter Format

Sometimes applicants wonder why they get rejected, yet the content presented is flawless. The problem could be the structure presenting the information. So why should it matter?

Well, for a few open slots or even a single position, an organization will receive hundreds of applications. One of the top ways that a candidate stands out is by showcasing their personality. The content to be written in a letter also differs because you may need it in the following five key areas:

• For a job;
• For unpaid work;
• When a person wants to become an intern;
• To get funds through a scholarship;
• To gain admission to a specific course.

When sending an application, a motivation letter will accompany other documents. The letter comes in handy when an individual has no experience yet desires to work in a particular organization.

In the education sector, the letter’s purpose is to show the board you are a young scholar that fits in their community. However, even if you have numerous achievements, keep the text within 1 page. The font style and size should give your text a professional look and make it easier to comprehend.

The two standard motivation letter structures that are accepted worldwide are a structure with 5-7 paragraphs and a 3 paragraph format.

The difference between the two is that a 3 paragraph format allows a single short paragraph to the introduction, a section for the main body, and a conclusion. On the other hand, in a 5-7 paragraph format, the body section is further divided into three separate but smaller paragraphs, each containing a maximum of three sentences.

The three-paragraph format is ideal for those who want to write using the storytelling technique. But if you have several achievements, the 5-7 paragraph format will provide a better way to emphasize each accomplishment individually.

How to Start a Motivation Letter

It’s crucial to do extensive research on the organization before sending your document. That way, the applicant will address their document to a specific person. For example, instead of simply saying dear sir/madam, you can make it personal by writing their names.

After the salutation, the text that comes next captures attention by clearly and briefly stating the reasons for writing. In a college motivation letter, the first section must state the course, reasons that led you to apply for that specific program, and the reasons that made you want to complete it in that institution. For an internship letter, give the name of the department where you wish to work.

For a graduate motivation letter, the correct format begins by mentioning your full name, followed by your interest, the course you wish to pursue, and the institution’s name. Then briefly state why the course will benefit you. For example, you can say, “I want to be a medical scientist to improve overall human health.”

You will have increased the chances of success if the letter focuses on three crucial things:

• Personality;
• Motive for sending the application;
• Passion.

Overall, the first paragraph should state the position or program and a general reason why it appeals to you.

Body Section

Since this section has one or more paragraphs, concentrate on using each part to showcase your best qualities without sounding arrogant. State any unique abilities, passion, and accomplishments. To stand out further, use a narrative writing style to showcase circumstances that led you to follow a particular path or career but be factual.

If you prefer not to use an anecdote, then include examples to support each qualification. Say, “This program is my ideal choice because (give a reason)” or my passion for acting originated from (tell the story).” Ensure each paragraph begins with a new topic and gives compelling facts to convince the recipient.

Concluding Paragraph

The last paragraph should focus on leaving a positive final impression. Start by summarizing the main point of each section and thank your recipient for taking the time to read the document.

Editing & proofreading: How to Make Your Document Flawless

Your document will end up getting rejected if it’s ridiculed with grammatical and spelling mistakes. That is why motivation letter editing is a crucial step to enhancing the quality of the text.  A good part of editing is examining the structure and rearranging passages in the content to generate a logical flow. Remove any odd phrases and words to ensure your letter fits one page.

Although motivation letter proofreading focuses on making the document concise and professional, thorough editing ensures only unique information is added. This separates the letter from a resume. In case your editing skills are average, run spell check, read it out aloud, or hire a professional editor from a reputable site.

Tips for Formatting Different Motivation Letters

Whether seeking interns, volunteers, or students to award scholarships, organizations utilize motivation letters to narrow down the number of candidates. So in case you are given an option to include the document, take it.

It’s a great strategy to convince the recipient or review committee further. However, what information to include depends on its intended purpose. Listed below are ways to structure different motivation letters and what information to include.

University Motivation Letter Format

A college motivation letter must be both professional and authentic. Its main function is to persuade the admission board to admit you for a particular course. A bachelor’s motivation letter will have less information than for graduate courses.

Since numerous people will send their applications, you stand a higher chance of getting an admission letter if your content is structured to make the information easier to digest. While editing your document, ensure that all essential information has been added. For a letter intended for an undergraduate course, the 3 paragraph format is ideal.

Graduate School Motivation Letter structure

The structure for a master’s degree motivation letter follows the same structure as that for an internship. Since a graduate has more achievements than a bachelor’s, arrange your text using the 5-7 paragraph format.

Begin the letter by addressing the recipient. The body should state reasons why a particular master’s or Ph.D. course interests you and why that institution is the ideal place. Make each part convincing. Each paragraph should showcase your strongest qualification and use experiences as examples to back up the text and convince the reader. Keep the document within half a page or 1 page.

When structuring their letter, one error that applicants make is to avoid getting personal. Even though a professional tone is used, you should include information that gives insight into the person you are as an individual.

Then demonstrate how the academic institution’s vision, motto, our values align with your goals. This helps prove to the admission board that the school is the ideal place for you and will benefit you when you become part of its community.

Structure for University Scholarship Motivation Letter

The content for this type of motivation letter should be structured to make it simpler for the recipient to see your shared value with the institution where you’re seeking funds. It should also clearly portray you as the top contestant for the scholarship. The letter structure to use in this case is the 5 paragraph format containing:

• The first section or introduction;
• Three short body parts;
• Ending.

When structuring this motivation letter type, ensure it states crucial elements available in a CV, then communicate future plans.

In the first paragraph, add your official name, degree program you want to pursue, and education level. Use the chronological order to show growth at your professional level. Go further and highlight employment experience as well as any paid internships and volunteer work.

Use the second paragraph to give gains that come if the funds are offered, like the way it will help progress your education. For example, you can state the specific issue you wish to solve. The last section must showcase future ambitions.

End by reminding the reader reasons the funds should be awarded to you. Finally, never submit your applications without proofreading them on several occasions. In case you lack enough time to check through all your documents, hire a professional editor motivation letter to do the job on your behalf.

How Essayedge Will Help with Editing & Proofreading

Not everyone can use the right words to showcase their accomplishments. Some people lack ample time required to structure the letter in a way that makes the information easier to understand. But if your documents are to make a lasting first impression, count on our motivation letter editors.

All our editors are experienced and skilled in their craft. They rank amongst the best in the industry and understand what hiring managers or admission board expects to read from your letter. By opting for our motivation letter edit services, expect our professional to:

• Review the tone and ensure it’s professional;
• Check the writing style and give feedback;
• Ensure your letter has the best presentation in terms of structure;
• Remove errors while improving flow and readability.

We will ensure your letter is formatted correctly and free of any errors. Besides, having a second set of eyes to review your documents may be the reason why your application doesn’t end up on the rejection list.

Unlike an online spell checker that may fail to notice a wrong sentence structure or a weak point, our editors thoroughly proofread and remove errors applications may fail to notice. Even for short deadlines, we never sacrifice quality, and the price is affordable for all, including students with a tight budget. Let our editors work on your motivation letter, and you will be taking the right step to achieving your goal.

FAQ

Below find answers to some of the most common questions.

How to write a motivation letter for university admission

Begin by forming an outline based on several key ideas that will make the document stand out. Write the introduction starting the program you wish to pursue and why you want to enroll in that university.

Next, write the body chronologically while focusing on your best qualities, strongest qualifications, and abilities relevant to the program. End by restating the key points. Leave the motivation letter proofread to be the last thing, a few days or several hours after completing the writing process.

What is a motivation letter for university?

It’s a unique document that provides professional skills while stating why an individual wishes to enroll for a specific course, why they want to study in that university, and what makes them the right match. Personal elements and future plans have to be included, whereby the applicant incorporates past achievements as proof of commitment towards a future goal. It also uses a formal tone yet gives personal details.

How long is a master’s program motivation letter?

Regardless of the font style or size, the document must not exceed one page. Thus, a person should always keep in mind this fact!

What is the correct way to say you are a leader in a well-written motivation letter?

Use positive language, past accomplishments, and any goals or objectives you’ve met in a former role. Weave the information into a personal story that will show your leadership roles. Also, use personality traits and words that best describe your leadership skills like result-oriented, professional, accountable, and influential.

EssayEdge has best practices in Motivation Letter Editing and Proofreading for applicants to Ivy League Universities and other Academic Institutions: